Office Administrator

PLAN Contracting Ltd is looking to add a member to their Administrative Team to assist with the operations of our expanding business. Based out of Sooke BC, PLAN Contracting is a locally owned and operated full scale excavation service company, also providing contracting and construction management services to municipal, commercial, and residential clients. The ideal candidate for this role will have a keen attention to detail, strong organizational and time management skill, as well as an ability to liaise between clients and colleagues to ensure seamless operations and excellent client relations. They will have a strong administrative work history, as well as experience with project coordination, payroll, AR/AP management, as well as employee management. Duties will include, but not be limited to: *Management of multiple phone lines for different companies within the organization. *Booking and dispatch *Project coordination, including coordination of subtrades/employees, obtaining all project related costs, and project cost tracking. *Processing client payment transactions, and preparing receipts. *Monitor general information email inboxes, and respond to client inquiries, or escalating where necessary. *AR management, including both bi-weekly and monthly invoicing tasks based on information pulled from scheduling software. *AP management, including posting of invoices, preparing data for cheque/payment runs, and debt management. *Prepare bi-weekly payroll for processing. Skill Sets Required: *Strong Microsoft Office suite skills (especially Word, Outlook, and Excel). *Strong knowledge of general office admin practices including filing and paper management best practices is a must. *Knowledge of British Columbia/Canadian Employment Standards/Canadian Payrolls Laws. *Knowledge of Google Drive, and various support programs. *Basic knowledge of Canadian bookkeeping practices and GAAP would be an asset. *Strong written and verbal communication skills. *Strong interpersonal skills, able to build effective relationships with colleagues and clients. Wage negotiable based on experience and value you add to our team. Please submit resumes with cover letter. Short listed applicants will be contacted only.